Personal & Executive Assistant

Asia Pacific Trucking

Locationwilmington, Delaware

Pay$30,000 - $80,000 USD

Experiencejunior-(1-3 years)

Work settingOn-site

Job description

The Rohrer Family Office is seeking an exceptionally capable Business Executive Assistant who combines the judgment and discretion of a senior executive assistant with the urgency and follow-through of an operations manager. This is a hands-on role supporting a principal whose business and family interests span the United States, Mongolia and the United Kingdom.

The immediate priorities are Asia Pacific Trucking, the Swallow Hollow house project, Lexi’s education and logistics, and the organization of the Principal’s personal and Family Office affairs. The role will also support Molly on selected APIP and Mongolia matters and collaborate with her on fundraising and corporate work for Mongolian Metals Corporation (MMC).

Requirements

At least five years of progressively responsible experience in executive support, operations, dispatch/logistics, project coordination, hospitality, professional services or another high-accountability environment.
Outstanding telephone presence: calm, articulate, persuasive and able to de-escalate tension while securing clear commitments.
Demonstrated ability to manage many simultaneous workstreams without losing details, deadlines or follow-up.
Excellent written English and the ability to produce concise emails, instructions, meeting notes, action lists and decision briefs.
Strong judgment, discretion, integrity and comfort handling confidential family, corporate and financial information.
High digital fluency, including Google Workspace and Microsoft Office; able to learn dispatch, CRM, task-management and document systems quickly.
Comfort working across cultures and time zones, with flexibility for occasional early-morning, evening or urgent operational calls.
Reliable transportation and ability to work regularly in the Greater Wilmington/Greenville area and visit Swallow Hollow as required.